The traditional approach to implementing an intranet is to purchase a software package, modify it for your needs, and install it on your system.
Over the last several years, a newer option has become very popular. That newer option is to install a web-based solution.
If you are undecided on whether to install software or go with a web-based intranet, consider this:
1. Everyone must use an intranet.
To get everyone using an intranet, it must be easy to implement. It also needs to be simple to use. It should be cost-effective to maintain and give each user the power to write, retrieve, and use information in a way that lets them accomplish their job. In other words, the intranet must have value for everyone.
Intranets are often designed around the concept of familiarity. The user interface and navigation tools are similar to a typical web browser so that users feel confident and in control. If you know how to use a Web browser, you know how to use an intranet service.
In stark contrast, think of all the business software that has failed over the years: Word Star, Word Perfect, DBase, RBase, Lotus 123. These software programs failed when Microsoft introduced a standardized suite of office products that used similar menus, tasks, and options, and even the ability to interact between these various applications.
This is the plight of traditional, out-of-the-box software solutions. Unlike web-based intranets, they force users into a constrained environment requiring in-depth training, built around rules designed for the group, rather than the individual.
2. Software intranets have higher maintenance costs.
Software based solutions require extensive internal support. The ongoing expense in both staff time and money takes the focus of your IT group away from mission-critical tasks.
Maintenance, system integration, hardware and software upgrades, and user support all are on-going expenses that cost a lot of money.
3. Web-based intranets offer a predictable cost and cutting-edge technology.
Web-based intranets offer a fixed monthly fee that covers all training, user support, and upgrades. Your IT staff will have little involvement. Most web-based intranet services cost a one-time fee, or a small monthly fee for each user, usually around $5 to $10.
These are only a few of the reasons why more corporations are changing from software based solutions to a web-based intranet.
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Tags: computers, internet, intranet, Network, networking, web